A society is a registered body, and registered bodies have to keep specific records. These are the ones asked for at audit and at inspection.
Most committees meet these names for the first time when an auditor asks for them. They are not optional, and reconstructing them years later is painful.
Who the members are, with the shares held against each flat.
The list as it stands, used for meetings and voting entitlement.
Share certificates issued, their numbers, and transfers when a flat changes hands.
Who each member has nominated. Consulted at exactly the worst moment, so it must be right.
The society’s own assets and immovable property.
Fixed deposits, where reserves sit, and any borrowing.
The record of what the committee and general body actually resolved.
The rectification report — what the society did about the last audit’s observations.
Socei maintains these in digital form, produced on demand for your auditor or the Registrar. We do not write up bound physical register books.
On a managed plan a dedicated accountant does the work and your committee approves it.